Case Study: Retail Employee Scheduling and Timekeeping
StaffMetrix HR helps sportings goods organization save with time and attendance compliance, greatly simplified scheduling, and mobile management.
Northwest Outfitters is a small retail chain tackling the complications of selling in the competitive outdoor sports market. Managing a specialized staff across 5 locations became their focus as an opportunity to significantly reduce costs and gain a competitive advantage.
Workforce Management is a key sore spot for retail companies with multiple departments. Northwest Outfitters’ primary challenge is keeping unique departments staffed with the right people while reducing costs with viable cross-department coverage. They also wanted to address one of their largest budget troubles; last-minute overtime.
Except for a small team of supervisors, all sales associates are part time. When there is a staffing crunch, it can be nearly impossible to keep part-timers from working forty hours or more. Holiday breaks and year-end staffing has been slinging scheduling dilemmas and compliance pressure with the burden of tracking and reporting.
WorkforceHUB Integration Creates Savings
With TimeSimplicity, the scheduling solution in WorkforceHUB, department managers established standard schedule templates for busy and slow sales periods, which vary from department to department. With the standard schedule in place, managers can drag and drop to adapt to changing conditions. This has been a vital time saver for managers, and with pre-defined alerts, has provided a compelling decrease in unexpected overtime.
SOLUTION — WorkforceHUB
- TimeSimplicity for expedited scheduling and mobile coordination.
- TimeWorksPlus for integrated time and attendance tracking.
- Mobile access provides employee access and management control.
Before WorkforceHUB implementation, staff members constantly contacted managers about shift adjustments, time card errors, and PTO accruals. With Employee Self Service (ESS), employees clock in/out from their mobile device, manage their own time cards, submit time off requests, and check accruals without having to contact a manager. With the intuitiveness of PunchLogic, time card foul-ups are no longer a considerable problem.
When staff members handle shift changes, all supervisors have to do is confirm them on the Virtual Trade Board. TimeSimplicity even alerts the employees affected when a shift change is approved! With job codes and employee groups, staff members with the appropriate skills are scheduled in the corresponding departments. This helps maintain first-rate customer service for which Northwest is known.
No More Compliance Headaches
With customized overtime alerts, managers are notified when part-time employees are approaching full-time hours, and full-timers are approaching overtime. They don’t need to be continually monitoring time cards to keep staff members working within the authorized hours. In the case of a DOL audit, reports can be generated instantly from attendance data that was automatically captured and recorded.
Northwest Outfitters is benefitting from reduced labor expenses, improved scheduling, automated compliance tools, and employees who are much happier with their jobs.
StaffMetrix HR offers WorkforceHUB, the unified Human Resources portal that makes it easy to optimize the performance of your managers, employees, and company.
WorkforceHUB includes TimeWorksPlus, TimeSimplicity, and TimeWorks Mobile. We’ve just added onboarding, benefits enrollment, performance reviews, and employee engagement! WorkforceHUB is established for busy employers like you who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and lessen labor costs.
How much can you save? Check our StaffMetrix HR ROI Calculator.
We can get you up and running with WorkforceHUB in minutes. Contact us today to set up a demo.